Current Opening
Office Manager
About Us:
ChromoLogic is in search of team members who share a passion for contributing to meaningful projects that have a positive impact in the world. Our mission is to incubate and commercialize disruptive solutions in the medical, aerospace and security markets. The ChromoLogic team is dedicated to this mission because of a shared belief in the life-saving and life-transforming capabilities of our technologies.
Job Description:
ChromoLogic (www.chromologic.com) is a deep-tech innovation center that employes world-class scientists and engineers from multiple disciplines. It is our mission to save lives and make the world secure. The Office Manager is a key role that will be responsible for ensuring the smooth operation of office functions by managing administrative tasks, providing support to multiple departments, and overseeing various office management duties. This role requires a highly organized and detail-oriented individual with excellent
communication skills who is enthusiastic in supporting the mission of the company.
Key Responsibilities:
- Accounts Payable Administration:
• Process purchase orders and packing slips.
• Administer accounts payable, ensuring accurate and timely processing. - Administrative Spending Reports:
• Record and manage monthly credit card expenses.
• Prepare detailed reports for administrative spending. - Human Resources Support:
• Assist with recruiting, onboarding, and offboarding processes.
• Maintain accurate HR records and documentation. - Customer Service:
• Greet visitors and handle telephone inquiries.
• Provide general information and assistance to the public. - Secretarial and Clerical Duties:
• Perform general secretarial tasks such as filing, typing, and data entry.
• Manage correspondence and communications. - Event and Travel Coordination:
• Organize company business meals and events.
• Arrange travel needs for employees, including booking flights, accommodations, and transportation. - Inventory Management:
• Order and maintain adequate inventory of office supplies.
• Conduct monthly inventory checks and maintain fixed assets. - Purchasing and Shipment Coordination:
• Coordinate purchasing needs for various departments.
• Manage shipment processes and ensure timely delivery. - Departmental Assistance:
• Provide administrative support to multiple departments as needed.
Qualifications:
• Proven experience as an office manager, administrative assistant, or in another relevant role.
• Excellent organizational and multitasking abilities.
• Strong communication and interpersonal skills.
• Proficiency in MS Office (MS Excel, MS Word, and MS Outlook).
• Familiarity with office management procedures and basic accounting principles.
• High school diploma; additional qualifications in office administration or related fields are a plus.
Working Conditions:
• Full-time position.
• Primarily office-based with occasional requirements to attend external events or meetings.
• US Nationals only.
Additional Information
All your information will be kept confidential according to EEO guidelines. Please email us your CV/resume to: careers@chromologic.com with the subject line as Office Manager.
